Privacy & GDPR

Your privacy is important to us. As part of our efforts to facilitate and make your experience with this website as user-friendly and productive as possible, we may collect and use certain information you provide to us. This Privacy Policy addresses the collection, use and disclosure of information that we may gather during your use of this website.
This Privacy Policy may change from time to time. We will notify you of any material changes by publishing the new Privacy Policy on this website.
Kalana is referred to in this Privacy Policy as “Kalana ”, “we”, “our” and “us” and persons accessing this website are referred to as “you.”
Please review this privacy policy and the terms of use carefully. If you do not understand or do not agree to be bound by the terms of this privacy policy and the terms of use, you should not access or use this website and you should not submit your personal data to us.


This Privacy Policy applies to our data collection practices. This Privacy Policy applies to this website and, our affiliate. This Privacy Policy does not apply to any websites managed, maintained, and/or hosted by third parties that you may visit via a link on this website or on a third-party website. We do not control the privacy policies of other websites to which we may provide hyperlinks.


Personal Data. As you interact with this website, we may collect and use personal data from you. We use the term “personal data” to refer to any information that identifies or can be used to identify you.
We may collect the following personal data when you submit your details to us:
Sensitive personal data. We use the term “Sensitive personal data” to refer to a smaller subset of personal data which is considered more sensitive to the individual, such as: race and ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, genetic or biometrical information, physical or mental health information, medical insurance data, or sexual orientation.


We obtain information about you from a variety of sources, including you, your interaction with this website, and third parties. Such information may include any or all items listed in Section 2 above.
Information you provide to us. If you use our website or communicate with us (by phone, chat, email, social media or in person), you may be required to provide us certain personal data, when you:
If you do not provide us with personal data, your ability to use certain functions of this website may be limited.
Information we collect from your use of this website and third parties. The information relating to your digital identity is collected automatically by our servers when you access this website. The information we collect is statistical data and may or may not include personal data, however we may maintain it or associate it with personal data we collect in other ways or receive from third parties to allow us to improve our service, including by enabling us to:
A cookie is a small file placed on the hard drive of a computer. Cookies help to optimize a returning website visitor’s experience during website navigation. If you prefer that we do not use cookies while you browse our website, you have the option of rejecting the use of cookies by checking the “X” in the upper right corner of the privacy notification when prompted on this website or to change your browser settings so that cookie use will be disabled. However, if you close the privacy notification box or change your browser settings, your ability to access the full functionality of this website may be affected. Unless you have rejected cookies on this website or adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our services. For information on how to disable the use of cookies, please refer to your browser’s “Tools” section, or any other similar heading. You can also adjust your standard browser settings to turn off cookies for all websites that you may visit in the future.
We may also collect information about you from your interaction with and use of certain functionalities on this website and third-party websites:
Information we collect from other sources. We may collect information about you from third parties and publicly available sources. We may also collect information about you if you attend one of our trade shows or events.


Whenever we collect personal data from you, we may do so on one of more of the following legal bases:


We will use personal data only in ways that are compatible with the purposes for which it was collected. We will take reasonable steps to ensure that personal data is relevant to its intended use, accurate, complete, and current. We may use third-party service providers to process and store personal data in the United States and other countries.
We may combine personal data about you that we have collected from various sources to help analyze sales opportunities.
We may use information about you to provide, maintain, personalize and improve our services.
We may use information we collect to send you news and information about our services and to communicate with you about our services, including marketing and administrative messages.
You may opt out of receiving promotional emails or text messages from us by following the instructions in those emails or text messages. If you opt out, we may still send you non-promotional communications, such as messages about your account or our ongoing business relations.
We may also use information about you:


We may share your personal data for any lawful purpose to which you have expressly consented or directed, or to fulfill the purpose for which you provided the personal data to us that is consistent with the legal bases stated in Section 4 above.
We may employ third parties to facilitate this website; perform maintenance services, database management, web analytics and improvement of the features or functionality.
It is our policy to only share personal data with contractors, service providers and other third parties who are bound by contractual obligations to keep personal data secure and confidential and use it only for the purposes for which we disclose it to them.
Business Transfers. As we continue to grow and develop our business, we may buy, sell, or share assets in connection with a merger, acquisition, reorganization or bankruptcy. In such transactions, your personal data may be a transferred business asset.


We may retain your personal data for a period of time consistent with the original purpose of collection. We will keep your personal data for no longer than reasonably necessary for your use of our services and for a reasonable period of time thereafter. If you are a customer, we may delete your personal data from our systems within sixty (60) days after termination of your agreement with us. We also may retain your personal data during the time needed for us to pursue our legitimate business interests, conduct audits, comply with our legal obligations, resolve disputes and enforce our agreements.


Data protection laws, including the EU General Data Protection Regulation (“GDPR”), provide you with certain rights in connection with the personal data that you have shared with us.
You have the following rights:


By providing an email address on this website, you agree that we may contact you in the event of a change in this Privacy Policy, to provide you with any service-related notices, or to provide you with information about our events, invitations, or related educational information.
For purposes of this Privacy Policy, “opt-in” is generally defined as any affirmative action by a user to submit or receive information, as the case may be.
We currently provide the following opt-out opportunities:
Notwithstanding anything else in this Privacy Policy, please note that we always reserve the right to contact you in the event of a change in this Privacy Policy, or to provide you with any service related notices.


You may update or correct information about yourself by emailing us at We may retain an archived copy of your records as required by law, to comply with our legal obligations, to resolve disputes, to enforce our agreements or for other legitimate business purposes.


We are committed to complying with applicable laws, regulations and mandatory government standards regarding the protection of personal data.
Since we are a global organization, personal data and any additional information submitted may be used globally in connection with employment, business processes within Kalana, or communicating with our clients.
Therefore, personal data may be transferred to other Kalana entities worldwide, where it will be processed in accordance with this Privacy Policy and laws that are applicable in each country.
If we transfer your personal data out of your jurisdiction, we will implement suitable safeguards to ensure that your personal data is protected. It is our policy to, where required by applicable laws, execute a Data Privacy and Data Security Addendum with all third parties with whom we may share personal data.
We require our third-party service providers to agree to terms and conditions relating to the data privacy, data security, data protection and transfer of personal data consistent with the applicable laws.
Kalana remains liable for onward transfer of personal data to third parties. Kalana is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC).


Kalana complies with the EU-U.S. Privacy Shield Framework and the Privacy Shield Principles regarding the collection, use, and retention of personal information transferred from the European Union to the U.S. Kalana ensures that the Privacy Shield principles apply to all personal data that is subject to this Privacy Policy. For more information about the EU-U.S. Privacy Shield Framework, visit the U.S. Department of Commerce’s Privacy Shield website at
Kalana commits to cooperating with EU data protection authorities (DPAs) and comply with the advice given by such authorities with regard to human resources data transferred from the EU in the context of the employment relationship.


The GDPR is a new comprehensive data protection law (in effect May 25, 2018) in the EU that regulates the processing of personal data and expands the privacy rights of EU individuals. Kalana complies with the principles promulgated by the GDPR. For more information about GDPR please visit the GDPR portal at
Kalana commits to cooperating with EU data protection authorities (DPAs) and comply with the advice given by such authorities with regard to human resources data transferred from the EU in the context of the employment relationship.


We are committed to safeguarding your information. We employ administrative, physical, and electronic measures designed to protect your information from unauthorized access. We implement appropriate technical and organizational measures to ensure a level of security appropriate for the risk, taking into account technological reality, cost, the scope, context and purposes of processing weighted against the severity and likelihood that the processing could threaten individual rights and freedoms. For example, we use commercially reasonable security measures such as encryption, firewalls, and transport layer security (TLS) or hypertext transfer protocol secure (HTTPS) to protect personal data.
Please note that no security system is impenetrable. Accordingly, we do not guarantee the security of our databases, nor that information you supply will not be intercepted while being transmitted to us over the Internet or other network. You transmit any information to us at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on or within our services.
We will make any legally required disclosures of any breach of the security, confidentiality, or integrity of your unencrypted electronically stored personal data to you via email or conspicuous posting through this website in the most expedient time possible and without unreasonable delay, as consistent with the legitimate needs of law enforcement or any measures necessary to determine the scope of the breach and restore the reasonable integrity of the data system.


Some Web browsers may be configured to send Do Not Track signals to websites, or users may use similar mechanisms, to indicate a user’s preference that certain web technologies not be used to track the user’s online activity. This website does not accept or process such Do Not Track signals or similar mechanisms.


We are in compliance with the requirements of Children’s Online Privacy Protection Act (COPPA) and do not collect any information from anyone under 13 years of age. Our website and services are all intended for individuals who are at least 13 years old or older. If you are under 13, do not use or provide any information on or through this website. If we learn that we have collected or received personal data from a child under 13 without parental consent, we will delete that information. If you are a parent or guardian or otherwise believe we might have any information from or about a child under 13, please contact us so that we can delete the child’s information. We will never knowingly accept, collect, maintain or use any information from a child under the age of 13. If a child whom we know to be under the age of 13 sends personal data to us online, we will only use that information to respond directly to that child or notify parents.
In case of dispute, please submit an email to or call us at our main office number and ask for the legal department to register a dispute. If you do not receive timely acknowledgement of your complaint, or if your complaint is not satisfactorily addressed, you can also submit your complaint to Privacy Trust, an independent third party. Visit to file a complaint. Finally, as a last resort and in limited situations, EU individuals may seek redress from the binding arbitration mechanism of the Privacy Shield Panel.

15. CCPA

Your data privacy and security are very important to us. In support of the California Consumer Privacy Act (CCPA), we updated this Privacy Policy effective as of January 1, 2020.
The CCPA is a new data privacy law that applies to certain businesses which collect personal information from California residents. The new law went into effect on January 1, 2020. Learn more here:
We hope you’ll find these updates improve your experience and reinforce our commitment to your data privacy and security.


Please review our Privacy Policy periodically to be sure you are familiar with the most current version.
We will notify our users when we make any significant changes to our Privacy Policy that affect the use of any personal data we collect. We will not make new use of any personal data which we gathered from individual users prior to any significant change in our Privacy Policy without first obtaining the user’s consent for any new uses.


If you have any questions or concerns about this Privacy Policy, or if you would like to access or update any information that has been collected, you may contact us using the information below.
Kalana HQ
3 Germay Drive
Unit 4 #1648
Wilmington DE 19804
Phone +1 (516) 701-3977